2021 JULAC Libraries Forum (21-22 Jan 2021)


      2021 JULAC Libraries Forum 
(Day One)
Open Access and Open Scholarship
      Thursday, 21st January 2021
      Online Host: The Hong Kong University of Science and Technology
9:30 9:35 Announcementsvideo ]
9:35 9:50 Opening Remarks
Prof. Wei SHYY, President of The Hong Kong University of Science & Technology [ video ]
Dr. Louisa LAM, JULAC Chair and University Librarian of Lingnan University Library [ video ]
  JULAC Libraries Presentations Day One
– Open Access and Open Scholarship
9:50 10:50 Ms. Diana CHAN, Chair of Consortiall and Director of Library Services of The Hong Kong University of Science & Technology [ presentation ]

Ms. Monica YOUNG, Head of Electronic Resources Management, The Chinese University of Hong Kong Library

Ms. Wing WOO, Head of Collection Management and Development, Hong Kong Baptist University Library [ presentation ]

Ms. Janice CHIA, Associate Librarian (Academic Support), Pao Yue-kong Library, The Hong Kong Polytechnic University  [ presentation ]

The Change of Library Ecosystem: Approaches to Open Access: A Report of the Latest JULAC Developments on Open Access and Open Scholarship
by Consortiall and Research Support Committee video ]

In the last few years there has been a resurgence in Open Access movements worldwide and this led to the need to establish Transformative Agreement (TA) with publishers. JULAC has also started the TAs with 2 publishers from 1 Jan 2021. This presentation will cover what JULAC has done to prepare for this agreement, our challenges and what may need to be done to prepare for the future changes to the library and scholarly landscape.                      

      Mr. Wai Kit TSANG
Assistant Secretary-General (Research), University Grants Committee, HKSAR Government [ presentation ]
Research Grants Council’s Open Access Plan, its objectives and implementation video ]
10:50 11:00 Break
11:00 11:20 Mr. LEE Chi Hang Ryun
Head of Digital Initiatives, The Chinese University of Hong Kong Library [ presentation ]
From Silo Database to Open Digital Scholarship Infrastructure: Design and Development of the New Hong Kong Literature Database video ]

In the past two decades, Hong Kong literature database is one of the in-house databases with high usage rate in CUHK Library. Currently over 600,000 records are indexed which is the key research sources on Hong Kong literature and literary history. In early 2019, a project team was formed to design new digital platform to empower discovery and digital scholarship. This presentation will highlight the key elements required to build a new data architecture, which will support not only new discovery capability, but also open and integrate collections into emerging and evolving data model that support digital scholarship. Furthermore, we will outline potential digital scholarship applications through this platform and suggest future directions for knowledge bases applied to Hong Kong studies.

11:20 11:40 Dr. KU Kam Ming
Associate Librarian (Technical Services and Technology Support Services), The University of Hong Kong Libraries [ presentation ]
Building an analytics ecosystem platform: benefits, solutions & collaborations video ]

A pilot big-data ecosystem was built to capture, store and analyze various library generated data.  It is being used to understand our patrons and to make better operations and marketing decisions.

11:40 12:00 Mr. K.T. LAM
Associate Director of Library Services and Head of Systems and Digital Services, The Hong Kong University of Science & Technology Library [ presentation ]
Mapping institutional repository metadata to Schema.org vocabulary: how linked data can help in open access publication pattern analysis video ]

Metadata of institutional repositories is usually encoded in traditional formats such as Dublin Core. These schemas do not offer an effective structure that facilitates understanding of the data semantically by machines. This presentation reports the project at HKUST Library to convert metadata of research output, scholar profiles and Sherpa Romeo publisher open access policies into Schema.org vocabulary. The result is a linked data triplestore endpoint that enriches information discovery, enhances search engine optimization, and enables data analytics capability. The presentation will also demonstrate how the linked data store can facilitate analysis and reporting of open access publication pattern of the University’s researchers. 

12:00 12:10 Break
12:10 12:30 Dr. Johnny YUEN
Project Executive, Pao Yue-kong Library, The Hong Kong Polytechnic University [ presentation ]
PolyU OER Portal: Collective wisdom for sustainable and scalable pedagogical innovations video ]

The PolyU Open Educational Resources OER Portal (oer.lib.polyu.edu.hk) was launched in 2019 to facilitate the incorporation of public domain teaching and learning materials into the curriculum. It contains educational resources produced and contributed by PolyU teaching staff, as well as publicly accessible educational resources recommended by PolyU students, teaching staff and librarians. These resources have been tagged with metadata to facilitate discovery — for example, related PolyU disciplines and subjects, keywords and so on. With Resource List, a PolyU Library web function that bridges and streamlines the workflow between PolyU Library webpage and the university’s learning management system, PolyU instructors could manage their OER collections and incorporate resources into teaching and learning activities efficiently.

In 2020, to promote the growth of a new OER subcommunity of practice at PolyU, a new “PolyU OER Community Portal” is under design. It will highlights, narrates and disseminates OER-related strategies and experience for pedagogical innovators at PolyU. This presentation will dive into the design process and educational underpinnings.

12:30 12:50 Ms. CHEUNG Sze-lui, Sheila
Senior Assistant Librarian (Research Support and Archives), Lingnan University Library [ presentation ]
Working towards a FAIR-Research Information Management System at Lingnan University video ]

The research information data at Lingnan University is scattered across multiple legacy systems or sources, administered by different departments with their own silos. Grievances arisen at all levels complaining about repeated data entries and fragmented sources making it impossible to derive data-informed decision on research development. The University has launched its first Research Information Management System (RIMS), Lingnan Scholars, since early 2019 to integrate all research-related data under a FAIR Framework- Findable, Accessible, Interoperable and Reusable, to guide the development of data structure of RIMS so that it will comply with open community standards to drive interoperability.  The implementation process indicated that the data perspective and data handling skills of fellow stakeholders do not share the same FAIRness as library sees, constituting various hurdles both during and after implementation.  This presentation will share how the Library commenced the stewardship role in Lingnan Scholars to moderate a suite of research-related metadata, covering not only research outputs, but also grants, awards, media, to support various campus-wide tasks and development towards a FAIR system for all.

12:50 12:55 Closing  Announcements video ]




      2021 JULAC Libraries Forum 
(Day Two)
The New Normal? Library Services in the Post COVID-19 Era
      Friday, 22nd January 2021
      Online Host: The Hong Kong University of Science and Technology
9:30 9:35  Announcements video ]
  JULAC Libraries Presentations Day Two
– The New Normal? Library Services in the Post
COVID-19 Era
9:35 9:55 Mr. Chris CHAN
Head of the Information Services Section, Hong Kong Baptist University Library [ presentation ]
Classroom response systems – An essential teaching tool for the new normal video ]

Following the switch to online and mixed mode teaching, a key concern for instruction librarians has been student attention and engagement. As students tend not to switch on their cameras when attending class online, it can be difficult to ascertain student participation, especially in larger classes and orientations. This presentation will argue that the skillful use of classroom response systems is now a mandatory prerequisite to effective instruction. The experience of HKBU librarians with one such tool (Mentimeter) will be shared, along with student feedback.

9:55 10:15 Ms. Celia CHOW
Instruction and Reference Librarian, Run Run Shaw Library, City University of Hong Kong

Ms. Bernice CHAN
Instruction and Reference Librarian, Run Run Shaw Library, City University of Hong Kong [ presentation ]

Exploring the effectiveness of an information literacy programme for research students video ]

A library information literacy programme, providing four online modules with one face-to-face workshop, was launched to research students of various disciplines in the first semester of 2019/20. The programme, developed by a team of instruction librarians, was successfully integrated into nine research-level courses.

A study has been carried out to evaluate the effectiveness of the programme and to find room for improvement. Pre- and post-module surveys were used.

10:15 10:35 Ms. KO Yu Lily
Head of Learning Services,  The Chinese University of Hong Kong Library

Ms. YOUNG Wing Wai Monica
Head of Electronic Resources Management,  The Chinese University of Hong Kong Library

Dr. FU Lai Fan Ella
Scholarly Communication Librarian, The Chinese University of Hong Kong Library[ presentation ]

Challenges or Opportunities? Supporting Teaching and Learning under the New Normal video ]

The CUHK Library is committed to supporting The Chinese University of Hong Kong in its research, learning and teaching. Under the New Normal, the Library has been adjusting and adapting to the changing environment.  This presentation will share the challenges faced as well as the initiatives, projects and collaboration within the Library as well as between the Library and different units within the CUHK community. From E-resources management, digital course packs, ReadingList to information and digital literacy skills, the CUHK Library has been supporting teaching and students’ e-learning journey during these unprecedented times.

10:35 10:45 Break
10:45 11:05 Mr. Ivan CHAN
Associate Librarian (Digital Development & Services), Pao Yue-kong Library, The Hong Kong Polytechnic University

Mr. Frankie LEUNG
Digital Initiatives Librarian, Pao Yue-kong Library, The Hong Kong Polytechnic University[ presentation ]

PolyU Library’s MakerMindset@i-Space : Cultivating a curious and can-do mindset video ]

The PolyU Library’s i-Space opened in September 2017 is a digital makerspace and vibrant community for students to explore creative work and use of digital technologies in their maker projects.   However, there are numerous barriers at university, such as lack of digital equipment and expert advice that impede students to freely explore the inspirational use of technologies.  The MakerMindset@i-Space programme aims at providing a holistic approach to help students to stay curious, to overcome any challenges, and to adopt any technologies in the digital transformation age.  The Programme focuses on 1) offering hands-on workshops to develop students’ can-do mindset in exploring emerging technologies; 2) recognizing students’ achievements by organizing competitions and interest groups to facilitate interdisciplinary students collaboration; and 3) archiving and sharing student projects and knowledge with students’ maker community.  The students could share their project ideas, 3D models, project designs and even program codes. 

The presentation will also touch on the new digital services that cope with the new normal.  The new services aim at minimizing the interaction between staff and the library users such as the self-service kiosk, self-service studios, online printing submission and online i-Space workshops. 

11:05 11:25 Mr. Michael CHENG
Associate Librarian (Engagement and Learning Environments), The University of Hong Kong Libraries [ presentation ]
Ingenium: New Interdisciplinary Learning Space for Innovation, Imagination, Invention and more during COVID-19 video ]

Ingenium was launched in February 2019 on the 2nd Floor of the HKU Main Library.  In addition to cutting-edge facilities and innovative services, community building is essential in the sustainable development of a successful learning space.  The presentation will cover how HKU Libraries build the communities by collaborating with partners and co-organizing many events and teaching & learning activities.  Moreover, the presentation will also share the opportunities brought about by this project through engagement with stakeholders, new technology adoption and organizational transformation.  Finally, it will report some new modes of services at Ingenium during COVID-19.

11:25 11:45 Mr. Kevin HAU
Head of System Services, The Education University of Hong Kong Library

Ms. Belinda KWOK
Head of Access Services, The Education University of Hong Kong Library[ presentation ]

Highlight of services and challenges in an unusual year of 2020 video ]

Technology developments at EdUHK Library always come with challenges. At the beginning of 2020, the Library has introduced more online services such as registration for Alumni and external members’ access, made extensive use of the self-pickup locker, supported video-shooting for faculties and further enhanced the Library mobile apps.  Apart from video-shooting, those services are available 24×7.  We are exploring Future Classroom technology developments that require to meet the needs of traditional and new methods of learning and teaching.  We will also highlight the challenges and ways to overcome them.

11:45 11:55 Break
11:55 12:45   Panel Discussion video ]

Theme: Opening a new page for JULAC – Strategic Plan for 2021-2026
Panel members: All JULAC Directors
Facilitator: Dr. Esther WOO, Deputy University Librarian, The University of Hong Kong Libraries

Invitation for questions to the panel
All JULAC staff (including those who are not able to attend the forum) are invited to view the new Strategic Plan on the JULAC webpage and pose questions on the theme by sending them in writing to their institutional representative of the JULAC Libraries Forum Organizing Committee on or before 14 January 2021. Participants can also raise questions or share comments during the Q&A session after the panel discussion. Questions for JULAC not related to the Strategic Plan are also welcome.


  1. Minutes of Strategic Plan Meeting (29 Oct 2020)
  2. Summary about the planned use of JULAC statistics
12:45 12:55 Closing Remarks video ]
Ms. Diana CHAN, Director of Library Services of The Hong Kong University of Science & Technology
       Announcements video ]


2021 JULAC Libraries Forum Photos

Survey Results and Feedbacks